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The below information is organized with a
MEETING (short) SUMMARY, followed by a DETAILED (long) SUMMARY.
The atmosphere of the meeting was positive, despite the misleading information that had circulated beforehand to deceive homeowners. Several notable changes were implemented, including an inviting room setup that fostered collaborative discussions among attendees. This clearly demonstrated the Board’s significant efforts to ensure homeowners are heard and to promote a collaborative environment.
MEETING (short) SUMMARY
Date: March 24, 2025
Time: 6:43 p.m. – 10:44 PM
Location: Power Ranch Community Association – The Barn
Board Members Present: 1.) Ken Starks, 2.) Anh Jung, 3.) Jeremy Harger, 4.) Kristi Kisler, 5.) Katie Wick, 6.) Jen Rotta, 7.) Mike Stone
Posted Meeting Agenda
Agenda Overview
The meeting commenced with a call to order, followed by the Pledge of Allegiance and an overview of the agenda. The agenda included homeowner comments, management updates, and various business items. The homeowner comment section was moved to precede the management updates.
HOMEOWNERS' FORUM
Parking and Safety: Concerns about street parking, safety issues with motorized vehicles, and the need for clear signage were raised. Suggestions included increased police presence and potential age limits for motorized vehicles.
Community Appearance: Homeowners expressed concerns about the degradation of landscaping, particularly in the Groves, and the need for infrastructure improvements.
Security and Vandalism: Issues with vandalism at community pools were discussed, with suggestions for security cameras and other deterrents.
Management Updates
Pier Replacement: The pier at the Ranch House requires complete replacement due to termite damage and dry rot. An engineer will be consulted for plans.
Pool Fence Repairs: Quotes for pool fence repairs and replacements are being solicited, with bids due March 28th.
Roof Leak: A roof leak at the Ranch House was repaired at no cost, with interior repairs pending.
Gate Access System: New access systems are being installed at pools, with plans for key fob distribution and updating tenant information.
Old Business
Lake Maintenance: The board decided to terminate the contract with Arizona Lake and Pond and pursue a contract with DHC Environmental Consulting for lake maintenance.
Security Cameras: Discussion on security camera bids was tabled for a working session due to conflicting opinions and the need for further analysis.
Color Coach Proposal: The proposal for a color consultant was tabled for further review and additional bids.
New Business
Laptop Replacement: Approved the replacement of Cory’s laptop. Management confirmed that this equipment is the property of PRCA and will remain with PRCA regardless of who is managing the community. Board confirmed this is a budgeted item per the Reserve Study.
General Counsel: Discussion on giving notice to CHDB Law and finding new general counsel was amended to first identify three alternative law firms before making a decision.
Board and Committee Guidelines: The revised guidelines were tabled for a working session to allow for thorough review and discussion.
Committee Organization
Committee Chairs: Appointments were made for committee chairs, including Katie Wick for the Knolls committee and Annette as co-chair for Budget and Finance.
Management Contract
The discussion on the management contract was moved to a town hall session, date to be determined. The Board to discuss the RFP in a working session.
Closing
The meeting concluded with a motion to adjourn at 10:44 pm, with several items tabled for future sessions. The board emphasized the importance of transparency and collaboration in addressing community concerns and making informed decisions.
DETAILED (long) SUMMARY
The meeting commenced at 6:43 p.m. with a call to order and a note of gratitude for attendees. The agenda was posted, and the homeowner comment section was moved to the front of the meeting after management updates to address concerns promptly.
The President responded to a letter circulated on Facebook by Kristi Kisler, which contained false information implying that pre-determined discussions were made to terminate CCMC and included defamatory accusations against other board members. The President clarified that there was no intention to dismiss management from their duties, stating, “There never has been, nor is there currently, any intention on anyone’s part to relieve management of their duties.”
The discussion moved to the RFP process for putting management out to bid, which had not been done in the community’s 25-year history. The president emphasized the need for transparency and civil discourse, aiming to rebuild trust within the community. He mentioned, “I want us to be able to get past the drama, the emotional side, and get to the facts of business.”
As another instance of sensationalism, Kristi overstated the urgency of appointing committee chairs, despite the absence of any rule or requirement specifically mandating a budget and finance chair. Additionally, she incorrectly asserted that more than 60 days have passed since the last Budget and Finance Committee meeting. Upon further investigation, it was determined that the last meeting actually took place 46 days ago, after the President’s decision to direct all budget and finance inquiries to the board until a new chair is appointed, Kristi persisted in insisting that a new chair be appointed immediately according to her baseless interpretation.
The consent agenda included minutes from February 19th and March 3rd, with a correction noted for the February minutes. The board approved the minutes with the correction. The April tree trimming budget was discussed, with a motion to accept the bid from AAA Landscaping for $29,400, which was within the budget.
Several homeowners attended the meeting primarily to receive an update on the parking vote, which is scheduled by June 30, 2025. Management announced that a Town Hall Meeting is tentatively planned for April 10, 2025. The board also instructed management to invite experts to discuss the topic from various perspectives, including reaching out to city officials and that homeowners deserve to understand the impact from all directions.
Management updates included the need for complete replacement of the pier at the park area due to termite damage and dry rot. The board moved to allow management to solicit proposals from engineers for the new pier. Pool fence repairs and replacements were also discussed, with quotes due by March 28th. The gate access system installation was progressing, with plans to distribute key fobs to homeowners. Knolls Juniper pool has been completed.
At the start of March, a roof leak occurred in the Ranch House. Management and the Board promptly addressed the issue, which has now been resolved. The roofing company reimbursed the Association for the cost of remediation due to an active warranty.
Management also emphasized the need for updated policies, with a focus on collection and enforcement policies. The board discussed potentially moving board meetings to Wednesdays for better scheduling. It appeared board members did not have any issues with this and Ken Starks said it would be a great idea, except Jennifer Rotta who was against Wednesdays.
During the homeowner forum, various topics were raised, including parking, security, and community maintenance. Concerns about motorized vehicles on pathways and safety issues were highlighted. The board agreed to make this a formal working session topic.
The board discussed lake maintenance proposals, deciding to terminate the contract with Arizona Lake and Pond and pursue a contract with DHC Environmental Consulting for ongoing maintenance. Security camera proposals were also discussed, with a decision to table the discussion for a working session due to incomplete information. Many homeowners voiced concerns for the cost vs value citing cameras will not prevent vandalism. The Board agreed to look into preventative measures such as modification of Oversii scope of work, timing, and securing premises during certain hours of the evening.
The board considered a proposal from the Color Coach for community design updates but decided to table the discussion to seek 2 additional bids prior to making a decision. The meeting also addressed the need for a new laptop for management and the process for finding new general counsel.
The Vice President suggested revising the “Code of Conduct, Ethics, and Rules for the Board of Directors and Committee Members,” originally established by the previous Board President and approved on December 9, 2024 to “Guidelines for Board and Committee Members.” The policy from December 9th included provisions such as, No Board and Committee Members, except for the President (or basically anyone else the President designates), shall assume or be vested with any authority to direct a Member, contractor, vendor, agent, or employee of the Association or the Managing Agent. It also called for written reprimands and sanctions for any Board or Committee member who disagrees with or refuses to sign the policy. It appears the purpose of his policy was to ensure an ability to strong-arm Board and Committee members and so that the President can unilaterally make decisions for the rest of the board, which contradicts the spirit of community and neighborliness. It is important to understand that the Power Ranch governing documents outline a flat organizational chart for board members, give each board member equal voting rights and is not weighted in anyway.
Board member, Katie supported the proposed modification, noting that our roles are similar to “co-workers” in an organization. She emphasized that we should not penalize or issue citations to each other simply for volunteering our time.
The Vice President clarified that the intention behind the modification is not to eliminate an ethics policy, but to provide volunteers with clear guidelines for collaboration, trusting that everyone involved possesses a fundamental understanding of respectful conduct, and that reprimanding each other is unproductive.
Furthermore, the Vice President emphasized that this agenda item was intended to foster an open discussion, rather than propose a final version that was to be expected to be approved without the input from the group. She stated that it is crucial that all Board members have the opportunity to provide input on a policy they consider fair and balanced.
Former board president Gordon Engstrom stood up and attempted to belittle the board members who chose not to sign the policy he drafted, implying that they were unethical. However, our CCRs do not contain any provisions that require a member volunteer to commit to any contract or policy.
The December 9th version consists of 9 pages, while the proposed version has been condensed to 5 pages by eliminating redundancy and excessive verbosity.
Below is the proposed revised policy and the redlined version:
Redlined version:
Committee organization was discussed, with new chairs and co-chairs appointed. Katie Wick will be the new chair for the Knolls Committee, and Annette Anderson will co-chair the Budget and Finance Committee until a chair is appointed. Due to the time, the board agreed to table the management contract discussion for a future town meeting and will discuss the RFP in a working session.
The meeting adjourned after a motion was passed at 10:44 PM.
Watch Full Meeting (length: 4 hrs 1 min)
Upcoming Working Session Date: TBD
Vote to Regulate Public Streets Town Hall: TBD
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board meetings HOA Homeowners Power Ranch Gilbert
Last modified: March 28, 2025
Thank you! While I couldn’t attend the meeting I agree wholeheartedly with the comments about degradation of landscaping. The flower beds are dead, the weeds are tall and abundant, the grass is not being watered. I take pride in my home and would like the community to reciprocate, or at the very least, comply with the same landscaping standards as homeowners. It’s almost embarrassing to have guests come through our neighborhood.