The Most Successful and Productive
Board Meeting
1. Pledge of Allegiance and Meeting Structure:
The meeting commenced with the Pledge of Allegiance. It was noted that there would be no homeowner forum at Margaret’s request, but comments on agenda items were welcomed. Ann was designated to run the meeting for the next two sessions.
The meeting, efficiently run by Ann, was notable for its brevity and the successful approval of all agenda items without any significant drama or conflict which concluded just over 55 minutes. The atmosphere was collaborative, with members actively engaging in discussions about various proposals.
2. Insurance Broker Engagement:
One of the key topics was the engagement of Labarre Oksnee for insurance services. Lisa, CCMC’s Corporate Manager highlighted the potential for better insurance quotes, stating, “we believe that he can most likely get some better quotes for you for insurance.” The board was encouraged to voice any objections, but there were none, indicating unanimous support for pursuing a more cost-effective insurance solution.
The rationale was based on leveraging CCMC’s scale to obtain more favorable rates. Lisa stated, “I was in favor of that but I did not want to take that action without discussing,” and sought any objections from the board regarding this approach.
3. Pier Repair Proposal:
The board also discussed the pier repair project. Margaret reported on the recommendation to contract with KIDDER Incorporated for structural engineering services, emphasizing the importance of moving quickly to get RFPs out. A motion was made to accept KIDDER’s bid of $6,150, which was seconded and approved after a brief discussion.
4. Fence Replacement Bids:
The fence replacement project was another significant agenda item. The board reviewed bids from six companies, ultimately recommending Elite Construction, which provided the lowest bid of $151,863.60. Members expressed confidence in Elite’s willingness to partner with the community, with one member stating, “I think that they want a partnership with Tower Ranch and those are the kind of vendors we want.” The discussion also touched on the quality of materials and finishes, with concerns about durability and maintenance being addressed.
5. Electrical Supply Trenching
In terms of infrastructure, the board approved a bid from Tap and Sons for trenching electrical supply to an irrigation controller, with a fixed cost of $6,800. This was presented as a necessary step for improving irrigation systems in the Orchards.
6. Tennis Court Lighting:
The meeting also covered the replacement of tennis court lights, where a bid from Easy Spruce Up was approved after clarifying that their previous bid had specified residential-grade lighting, which was not suitable. The board was pleased to secure the correct specifications for commercial-grade lighting.
7. Pump Replacement Proposal:
The discussion on pump replacements highlighted the need for timely action, as GMI Pump Systems was recommended for replacing three pumps at a total cost of approximately $30,000. Concerns were raised about the lack of multiple bids, but members acknowledged GMI’s long-standing relationship with the community and their reliability.
8. Tree Removal for Safety:
The Village Committee presented a proposal for tree removal due to safety concerns, with a bid from AAA for $7,000. Members discussed the potential for volume discounts for future tree removals, but Kristi’s urgency of addressing hazardous trees took precedence although when asked if she had accounted for the trees that were proposed for removal, she answered that she had not personally looked at them. Mike Stone noted that one tree proposed to be removed was $1,800.
9. Irrigation Controller Replacement:
Finally, the board approved the replacement of three irrigation controllers, acknowledging that the costs had risen since the initial bids were obtained. The total cost of $11,433 was justified by the need to prevent further plant loss as summer approached.
A notable highlight was the donation of a tree for Arbor Day, with discussions on potential planting locations. The board ultimately decided to plant the tree by the playground to provide shade, reflecting a community-oriented decision.
Overall, the meeting was characterized by effective communication, a focus on community needs, and a collaborative spirit, resulting in the swift approval of multiple agenda items. Ann’s leadership contributed to the meeting’s efficiency, making it one of the shortest yet most productive sessions held.
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Last modified: April 27, 2025
Very good
Awesome! Thanks for keeping us informed!
Haters gonna hate. Keep up the good work!
So sad how the former board president, Gordon and his narcissistic wife are still mad about the election and causing more division while this new board is actually doing work he couldn’t get done. The hate is real.
Thank you!
Good news!
Nice!